Getting Your Private Catalog Data into PSS
If you are new to this feature and have not read the Private Catalog Overview article please stop here and visit it. The content in the article provides a solid leap off point for Private Cataloging. If you have already reviewed it then let's get your products into PSS and online NOW!
There are two different ways for PSS to ingest your Private Catalog Data.
- Through the User Interface
- Importing a Structured CSV File
NOTE: Here we walk you through creating products in the User Interface. To easily export Custom Data from ARI and Dealer Spike, and import it into PSS, please reference This Article.
Add Product with the User Interface
Step 1 - Create a New Product
To begin with, you will create the product's foundation with two core attributes; Brand/Manufacturer and Product Group Name.
The name of the brand manufacturer. You will want to make sure that you watch your spelling to make sure that you don't accidentally get the same brand in twice.
Product Group Name
Step 2 - Add Images and Product Details
Add/Upload a New Image
You can drag images directly from your computer files or you can select images directly from your PSS Media Center.
Manufacturer Part Number
The MPN from the Manufacturer or Original Brand.
- Large, Medium, Small
- 8, 9, 10, 11
- 80.00mm, 90.00mm, 100.00mm
Keep your naming conventions consistent throughout all of your apparel data. You can also do LG, M, S if you want, just keep it the same for all product lines. That way when people are shopping around your site or a marketplace everything looks and feels familiar and organized.
Same as above. Red, Yellow, Green will work great. RD, YLW, GRN will also work if you want. Just keep it consistent with ALL of your catalog data.
Use this field if there is a key option on a product line that you feel would be nice to have a shopper toggle on. Or if there are is a product that has like a color line with chrome or black accents. Here are some things we see people use for a Product Option:
- Titanium, Steel, Aluminum, Carbon Fiber, Stainless Steel
- Knurled, Deep Cut, Slot Track, Dimpled
- Chrome Accent, Gloss Black Accent, Carbon Fiber Accent
- Standard, Short, Long
The MSRP for the product. There are additional fields for "Sale Price" which are covered below.
Check the box if it is a used product. This designation will follow the product to eBay so that it is properly marked on the marketplace.
Some marketplaces utilize a Universal Product Code or Global Tracking Item Number. If input, PSS will push to the marketplaces for you.
Pounds. Decimals are OK. No abbreviations or text (lbs, etc)
Height, Width, Depth
Inches. No Decimals. No abbreviations or text (in., ", etc). Just raw numbers.
Mainly used for Used Parts Sellers. (Heavily worn, oxidized, deep scratch, like new, etc)
Step 3 - Add Another Variation or Create Another Product Group
After you create the initial Product Group you will have an option to add another variation to the group, or closeout and create another product.
Step 4 - Add Price & Inventory
After you initially create the product you can add inventory, pricing, and fitment by clicking into an MPN in your Private Catalog
The number of items that you have in stock at the time of product creation. If a product sells Qty. 1 on your webstore then the Shelf Quantity will be decremented by 1.
How many days you would need to get tracking to the customer. If it is in your shop this would typically be a value of 1 (1 day).
The price that you want to sell the product for.
Step 5 - Add Vehicle Fitment
You must add each Year, Make, Model possibility. There is no way to just import a range. To get the YMM search bar to function correctly every unique vehicle must be represented. If it fits 2005-2008 Yamaha YZ 250 then you must add each one:
- 2005 Yamaha YZ 250
- 2006 Yamaha YZ 250
- 2007 Yamaha YZ 250
- 2008 Yamaha YZ 250