OEM Catalog Overview

The OEM (Original Equipment Manufacturer) catalog gives you  access to genuine factory parts from major powersports manufacturers.

Unlike the aftermarket catalog — where you manage product groups, variations, and multiple distributors — the OEM catalog is a system-managed, read-only parts database populated directly from Parts Finder data.

Your role is to configure pricing, inventory rules, and product overrides to suit your business.

OEM vs. Aftermarket Catalog — Key Differences

What You Can and Cannot Manage

What You Can Manage

• Pricing — Set custom prices per marketplace channel (webstore, eBay, Amazon, Walmart) using price overrides
• Product details — Override size, color, option, and description fields
• Product group info — Override names, keywords, and metadata at the group level
• Images — Upload custom images to replace OEM-provided images
• Shelf inventory — Enter your own on-hand quantities for parts you stock locally
• Warehouse rules — Configure lead times, dropship cutoff values, and warehouse exclusions
• Shipment policy — Control whether OEM parts are available for shipping or pickup only

What You Cannot Modify

These are managed by the PSS system and populated from Parts Finder data:

• Part numbers or part names (system-managed)
• Vehicle compatibility / fitment associations
• Manufacturer-level MSRP (imported from pricing feeds)
• Manufacturer records
• OEM warehouse stock levels (synced automatically)
• Diagram images or exploded views

How the OEM Catalog Is Organized

Parts

Every OEM part is identified by its Manufacturer Part Number (MPN) combined with its OEM manufacturer. Unlike aftermarket products, OEM parts do not have size/color/option variations — each MPN represents exactly one part.

Each part record includes:

• Manufacturer Part Number — The factory part number
• Name — Part description (e.g., "GASKET, CYLINDER HEAD")
• MSRP — Manufacturer suggested retail price
• Discontinued flag — Whether the part is no longer manufactured
• Replacement ID — If discontinued, links to the superseding part number

Diagrams (Exploded Views)

OEM parts are organized through exploded parts diagrams — visual breakdowns of assemblies showing each component and where it fits. Each diagram includes:

• A diagram image (the exploded view illustration)
• A list of parts with reference numbers (the callout numbers on the diagram)
• X/Y coordinates and highlight images showing each part's location on the diagram
• Vehicle fitment context (Year, Make, Model)

For example, a "CARBURETOR" diagram for a 2020 Kawasaki KLX250 would show every component of the carburetor assembly, with each part linked to its MPN and reference number.

Assembly Hierarchy (ARI Nodes)

Parts are also organized in a hierarchical assembly tree per manufacturer:

Manufacturer (e.g., Kawasaki)
  └── Vehicle Year/Model
        └── Subsystem (e.g., Engine)
              └── Component (e.g., Carburetor)
                    └── Individual Parts

This tree structure powers the parts lookup navigation, allowing customers to drill down from a vehicle to the specific part they need.

Supersession (Part Replacement)

When an OEM manufacturer discontinues a part and replaces it with a new part number, PSS tracks this through supersession. A discontinued part's record links to its replacement part, so customers searching for an old part number can be directed to the current one.

Setting Up OEM Inventory Rules

OEM inventory works similarly to aftermarket inventory — PSS pulls stock levels from OEM warehouses and applies your configured rules.

Configuring Warehouses

Navigate to Settings > Inventory Rules to set up rules for each OEM manufacturer's warehouses.

For each warehouse, configure:

How OEM Inventory Is Calculated

The fulfillment hierarchy for OEM parts follows the same logic as aftermarket:

1. Shelf Inventory (your local stock) — highest priority, 0-day lead time
2. Fulfillment Preferences — if configured for the OEM brand
3. Fastest Lead Time — warehouse with the shortest delivery time
4. Default Order — standard warehouse priority

Managing Shelf Quantities

If you stock OEM parts on your shelves, you can enter those quantities in PSS:

1. Navigate to the OEM catalog and find the part
2. Click the MPN to open the part details
3. Scroll to the Shelf Quantities section
4. Enter the quantity, lead time, and optional sale price
5. Click Save

Shelf inventory takes priority over warehouse inventory. PSS automatically decrements shelf quantities for each online sale. Update regularly to prevent overselling — PSS only tracks online sales, not in-store transactions.

OEM Pricing

How OEM Pricing Works

OEM parts have a single MSRP imported from the manufacturer's pricing feed. This MSRP updates automatically through scheduled data imports.

The pricing hierarchy for OEM parts:

Setting Price Overrides

To set a custom price for a specific OEM part on a specific marketplace:

1. Find the part in the OEM catalog
2. Click the MPN to open the part details
3. Navigate to the Price Overrides section
4. Enter your desired price for each marketplace (Webstore, eBay, Amazon, Walmart)
5. Click Save

Price overrides take precedence over pricing rules. If you have both a pricing rule for a brand and a price override on a specific part, the override wins.

Setting Pricing Rules for OEM Brands

To apply a percentage discount or markup to an entire OEM brand:

1. Navigate to Settings > Pricing Rules
2. Click Create Rule
3. Configure:
   • Name — Label for the rule (e.g., "Kawasaki 15% Off")
   • Pricing Target — MSRP or Cost
   • Rounding — Round up or down per brand MAP policy
   • Marketplace Values — Enter the discount percentage for each marketplace (e.g., 10.00 for 10% off)
   • Manufacturer — Select the OEM brand(s)
4. Click Save

MSRP Data Updates

OEM pricing data is imported on a scheduled basis from Parts Finder. The MSRP you see in the catalog reflects the most recent import. If pricing seems outdated, contact your Account Manager — OEM pricing feeds require dedicated team resources.

OEM Parts on the Webstore

How OEM Parts Reach the Webstore

OEM parts appear on your webstore through the PartStream integration — an OEM parts lookup widget that lets customers search by vehicle (Year/Make/Model) and browse exploded diagrams to find the exact part they need.

When a customer finds and orders an OEM part:

1. The customer uses PartStream to look up their vehicle and select a part
2. PSS verifies the part exists in the OEM catalog (by brand code + MPN)
3. If no Webstore Product record exists yet, PSS creates one automatically
4. The part becomes available for purchase with your configured pricing and inventory rules

Product Overrides for OEM Parts

Even though the OEM catalog is read-only, you can override certain product data to customize how parts appear on your webstore and marketplaces.

Available Overrides

How to Apply Overrides

1. Navigate to the OEM catalog
2. Search for the part by MPN or browse by manufacturer
3. Click the MPN to open the part details
4. Make your changes in the appropriate section
5. Click Save

Override priority: Product-level overrides take precedence over product group-level overrides.

Frequently Asked Questions

Q: Why can't I edit part numbers or fitment data in the OEM catalog?

The OEM catalog is system-managed and populated from Parts Finder (ARI) data. Part numbers, names, and vehicle compatibility are controlled at the source. If you find incorrect data, contact your Account Manager to report the issue.

Q: How often does OEM catalog data update?

Part data imports run on a scheduled basis. Pricing data syncs regularly from manufacturer feeds. The exact frequency depends on the manufacturer. Contact your Account Manager for specifics.

Q: Can I sell OEM parts on eBay and Amazon through PSS?

Yes, OEM parts can be listed on marketplaces through PSS. eBay vehicle compatibility data is mapped through the ARI hierarchy. Contact your Account Manager for help with OEM marketplace listings.

Q: What happens when an OEM part is discontinued?

If the manufacturer has issued a replacement part number (supersession), PSS links the old part to the new one. Customers searching for the discontinued MPN can be directed to the current replacement.

Q: How does PartStream work?

PartStream is an embedded parts lookup widget on your webstore. Customers select their vehicle (Year/Make/Model), browse exploded diagrams, and click on parts to add them to their cart. PSS handles the rest — creating webstore product records, applying your pricing rules, and checking inventory.

Q: Do I need a PartStream key?

Yes. A PartStream app key must be configured under your webstore settings for the OEM parts lookup to function. Contact your Account Manager if you don't have one.

Q: Can I use Lightspeed to sync OEM shelf inventory?

Yes. If you have the Lightspeed integration configured with supplier codes mapped to the OEM catalog, Lightspeed inventory syncs into the same dealer inventory system that OEM shelf quantities use. The Lightspeed quantity takes the same priority as manually entered shelf inventory.

Q: Why does my entire cart become pickup-only when I add one OEM part?

If the OEM part is set to in-store pickup only, it forces the entire order to pickup. Customers must place separate orders to ship some items and pick up others. To avoid this, enable OEM shipments or update individual products to be shippable.

Q: What is the difference between an OEM part's MSRP and my selling price?

MSRP is the manufacturer's suggested retail price, imported automatically. Your selling price is determined by the pricing hierarchy: dealer inventory price > price override > pricing rule > MSRP. Without any overrides or rules, OEM parts sell at full MSRP.

Quick Reference

Where to Find OEM Settings